As digitize purchase invoice data efficiently
Automate the capture and organization of your invoice data with cutting-edge technology. Eliminate tedious manual work, reduce errors, and optimize your business expense control.
Find out how digitize purchase invoice data efficiently with dijit.appOur advanced solution allows you to automatically capture all relevant information from your invoices, from amounts and dates to concepts and suppliers, eliminating the tedious process of manual data entry.
The platform uses a powerful system of Optical Character Recognition (OCR) powered by artificial intelligence that automatically identifies, extracts, and structures your invoice data, allowing you to centralize all your accounting information in a single system.
See ratesWhy digitize purchase invoice data?
Advantages of using Dijit.app
Saving time and costs
dijit.app offers an efficient system for digitize purchase invoice data This greatly simplifies the management of a significant volume of documentation, consuming fewer resources and eliminating the need for physical space. Since there's no need to keep paper originals, your company can significantly reduce its investment in filing cabinets or storage space for physical documentation.
This digitalization process represents a savings of up to 80% in storage and document management costs. Companies that implement solutions for digitize purchase invoice data They experience a significant reduction in operating expenses, which translates directly into improved profitability and business efficiency.
Greater security and accessibility
Over time, paper invoices can deteriorate, get misplaced, or become torn. digitize purchase invoice data with dijit.app, the information is collected in a protected digital file and is virtually impossible to lose or degrade. Our system secure cloud storage ensures that all documentation is protected against loss or damage.
Digitized information is available to those with the necessary permissions, allowing access to the content at any time and from any location. This universal accessibility facilitates remote work and collaboration between geographically distributed teams, a key advantage in today's business environment.
Error reduction and regulatory compliance
Advanced technologies applied by dijit.app for digitize purchase invoice data They are responsible for automatically transferring information from the document to accounting and other management programs. This prevents human error that can occur when transcribing data manually, and also reduces the risk of expenses being forgotten and not properly taxed.
Furthermore, our system greatly facilitates tax inspection processes. If the Tax Agency conducts an audit, you can immediately provide the documents that justify your tax-deductible expenses. By having all the information organized digitally, inspections become much faster and less stressful, ensuring the regulatory compliance at all times.
Steps to easily digitize purchase invoice data with Dijit.app
Follow this step-by-step guide to automatically capture and structure your invoice information, saving time and avoiding manual transcription errors.
Capture invoices
The first step in digitizing purchase invoice data is to capture the invoices by scanning or photographing them. dijit.app allows you to do this in several ways: you can use your smartphone camera to take photos of your paper invoices, scan them with any scanner or multifunction device, or simply upload electronic invoices you've received by email.
The app is optimized to recognize invoices even in less-than-ideal capture conditions, allowing it to process documents from different angles, in varying lighting, or even when they're slightly damaged or wrinkled. There's no need to worry about perfect alignment, as the system automatically corrects these issues.
Automatic data extraction
Once the invoice is captured, the system OCR (Optical Character Recognition) advanced dijit.app springs into action. The technology automatically identifies and extracts all the important fields to digitize data from purchase invoices: invoice number, date, supplier, items, amounts, taxes, and total. The platform is trained with thousands of invoice formats, allowing it to recognize virtually any design and structure.
Thanks to the AI With built-in functionality, the system understands the context of each piece of information, correctly differentiating between issue and due dates, subtotals and total amounts, and correctly identifying the supplier even when multiple contact details appear. This ensures that all relevant data is accurately extracted without manual intervention.
Validation and organization
Although the recognition system is extremely accurate, dijit.app It includes a validation interface that allows you to verify and, if necessary, correct the extracted information. This screen displays the original invoice image alongside the captured data, allowing you to easily check its accuracy and make adjustments if necessary.
Once validated, the data is stored in a structured format and can be automatically categorized according to different criteria: supplier, expense category, project, department, or any other custom tag you configure. This greatly facilitates subsequent search and expense analysis.
Integration and use of data
The final step in digitizing purchase invoice data is to integrate the extracted data with your management systems. dijit.app It offers multiple options for exporting and integrating digitalized information from purchase invoices: you can export it to Excel, CSV, or structured PDF, or use direct integrations with the main accounting and ERP systems on the market.
Automatic integrations allow data to flow directly into your accounting software, creating automatic journal entries, recording expenses in the appropriate accounts, and attaching the original invoice image as a backup. This completely eliminates the need to manually enter data into your accounting system, thus completing the complete digitization cycle.
Practical cases for digitizing purchase invoice data
Discover how different sectors are taking advantage of Dijit.app technology to automate their document processes and improve their operational efficiency.
Order and inventory management
In supermarkets, digitize purchase invoice data It is especially useful for managing orders, inventory, and invoicing. For example, a store may receive hundreds of invoices for orders daily in PDF format. dijit.appData is automatically extracted, organized and exported to Excel, allowing sales and logistics teams to monitor orders in real time and improve accuracy in inventory management.
Financial and operational control
The hospitality industry also benefits from digitize purchase invoice dataA restaurant or hotel chain may receive invoices, purchase orders and reports on a regular basis. dijit.app allows you to quickly process these documents, organizing them in Excel for precise control of inventories, expenses and budgets, improving financial and operational visibility.
Tracking shipments and delivery notes
In logistics, digitize purchase invoice data It is essential for tracking shipments and delivery notes. dijit.app allows you to capture key data from shipping documents and organize it into spreadsheets, making it easier to track products and document deliveries. This provides a comprehensive view of inventory flow and allows teams to have instantly updated information.
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