Automatic accounting account assignment
with Dijit.app
Automate accounting coding and eliminate errors in document posting. Configure rules by supplier, customer, and item for accurate and efficient accounting.
Optimize your accounting process
What is automatic accounting account assignment?
Automatic accounting account assignment is one of Dijit.app's most powerful features for optimizing your accounting process. It is the ability to automatically assign the correct accounting accounts to each document, detail line, supplier, or customer. This intelligent automation eliminates one of the most repetitive and error-prone tasks in the posting process: manually deciding which account each transaction should be posted to and typing it into your management system. This feature follows the best practices of the Spanish General Chart of Accounts and is compatible with the standards defined by the Institute of Accounting and Auditing of Accounts (ICAC).
The problem
The challenge of manual accounting coding
Why is it a problem?
In a traditional posting process, every time you record a purchase invoice or any other document, someone in your finance department must decide which accounting account each concept should be posted to.
This process not only consumes valuable time, but is highly susceptible to human error: one mistyped digit in the account code can cause an important expense to appear in the wrong category, distorting your financial reports.
Three levels of automation
Levels of automatic accounting account assignment
Dijit.app solves this challenge through automatic assignment rules that you can configure at three different levels, providing total flexibility to adapt to how your company manages its accounting:
Supplier Assignment
The most common way to automate accounting coding. Each supplier can have one or more default accounting accounts associated with it.
- Suppliers with a single account assignment
- Suppliers with multiple accounts depending on concept
- Synchronization with the ERP supplier catalog
- Ideal for raw materials, recurring services, supplies
Customer Assignment
For companies that process sales invoices or issued documents, customer assignment works in an equivalent way.
- Customers with specific revenue accounts
- Special accounting treatment (exports, public sector)
- Different business divisions
- Automation in issued invoicing
Item-Level Precision
The most granular and precise level. Each item or service reference in your catalog can have its specific accounting account associated with it.
- Maximum precision by document line
- Detailed cost analysis by category
- Strict compliance with the chart of accounts
- Better budget control
Smart hierarchies
How the rule hierarchy works
The true power of Dijit.app's automatic accounting account assignment system lies in its ability to combine different rule levels following an application hierarchy:
If a specific assignment by item exists
→ Use that account
If not, but a specific rule by supplier exists for that type of concept
→ Use that account
If not, use the supplier's default account
→ Use default account
If no rule exists
→ Flag for manual review
Advanced conditional rules
Configuration for complex needs
For companies with complex needs, you can configure rules based on multiple criteria:
By amount
Expenses over X euros go to specific accounts
Cost center
Assignment based on project or department
Branch or warehouse
Differentiation by physical location
Personal income tax withholdings
Automatic withholding management
Domestic vs intra-community
Differentiation by purchase origin
Type of operation
Purchases, services, investments...
Full integration
Synchronization with your Chart of Accounts
Chart of Accounts Synchronization
Compatible with the General Chart of Accounts, sector-specific charts, and custom charts
Dijit.app adapts to your company's chart of accounts, whether it is the standard Spanish General Chart of Accounts, sector-specific charts (construction, foundations, cooperatives, etc.), or custom charts. When integrated with your ERP, Dijit.app synchronizes the full chart of accounts, knowing all available accounts and their structure.
Competitive advantages
Benefits of automatic accounting account assignment
Significant time savings
Reduce processing time by between 50% and 70%, freeing your team for higher-value tasks.
Error elimination
Automation eliminates human errors that distort your financial information.
Absolute consistency
Ensure the same supplier is always posted to the same account, vital for trend analysis.
Faster accounting close
Documents are correctly posted from the moment they are recorded, speeding up monthly and annual closes.
Reliable information
Your management reports and dashboards will accurately reflect your company's economic reality.
Facilitates audits
Rules are consistent and documented, making the work of internal and external auditors easier.
Frictio nless scalability
The system scales smoothly as you add new suppliers or volume grows.
Strategic focus
Your finance team can focus on analysis and strategy instead of repetitive tasks.
Automate your accounting coding today
Automatic accounting account assignment in Dijit.app transforms one of the most tedious and critical accounting processes into a fully automated, accurate, and consistent operation, allowing your finance team to focus on analysis and strategy.