Documentation/Accounting
Accounting
Dijit.app does not keep your books. It leaves each document coded with its nominal accounts so that the entry reaches the program that does keep them ready made. This section explains where that coding policy is set and how it then applies itself.
How the work divides up
The set-up, the chart of accounts, the companies, the supplier accounts, is done once by somebody who understands bookkeeping. The daily work, going over documents and approving them, is done by anybody, because the accounts come already filled in.
That is what makes the system pay: the policy is set once and applied thousands of times.
Where each account lives
| Level | What it holds |
|---|---|
| Chart of accounts | Every account available. |
| The company's record | Contra account, sub-account and bank account. |
| The supplier's or client's record | The accounts applied to their documents by default. |
| The document | That document's actual accounts. |
Priority runs upwards from the bottom: what a document says beats the record, and the record beats saying nothing at all.
Where to start
- Load the chart of accounts. Without it, every account search comes up empty and it looks as though the feature does not exist.
- Set the companies up, if you keep more than one.
- Give accounts to your biggest suppliers.
- Go over the first few documents to check the policy is doing what you meant.
Getting the entries out to Contasol, a3, Cegid or any other destination is an integration, not an accounting feature. What depends on this section is that the document is complete by the time it is sent.
Pages in this section
How Dijit handles the accounting side
What it does and what it does not, and the order everything is set up in.
Nominal accounts: adding, searching and deleting
The chart of accounts: fields, limits and the five actions.
Loading the general chart for a country
Spain, France, Portugal or the United Kingdom in one operation.
Importing the chart of accounts from Excel
The four steps, the template and the errors reported row by row.
Coding a document
The accounts on the header and the cash-payment switch.
VAT, withholding and bank sub-accounts
The three accounts you only notice when one is missing.
Accounting for several companies
How accounts, suppliers and clients are kept apart by company.
Practice mode
A simplified menu, uploading the whole PDF and usage counted per invoice.