Documentation/Document types
Document types
Every document type has its own list, its own fields and its own actions. The type is not a label: it decides what data is pulled out, which checks are applied, which columns appear and how it is sent to your management system.
The types
| Type | What it records | Who issued it |
|---|---|---|
| Purchase invoice | Goods or services billed by a supplier. | The supplier |
| Expense invoice | Utilities, services and overheads. | Whoever billed the expense |
| Sales invoice | What you billed a customer. | Your own company |
| Transport invoice | Carriage, with the detail of each journey. | The carrier |
| Purchase delivery note | Goods received, before the invoice for them. | The supplier |
| Sales delivery note | Goods delivered to a customer. | Your own company |
| DUA | An import cleared through customs. | The customs agent |
Which types you have depends on how the account is set up: a type that is not switched on is not in the menu.
The list you upload from decides the type
A document is filed with the type of the list you started the upload from, not the type its contents suggest. An invoice uploaded from the delivery notes list is filed as a delivery note. You put it right by transferring it, which costs nothing from your plan.
Pages in this section
Which type to use
How to decide, the awkward cases, and why delivery notes matter for received products.
Purchase invoices
What is extracted, the checks, the nominal coding and consolidation with delivery notes.
Expense invoices
How they differ from purchases, withholding tax and the everyday cases.
Payslips
No supplier and no VAT: earnings, deductions and employer cost.
Sales invoices
Issuer and recipient the other way round, the income account and output VAT.
Purchase delivery notes
Notes with no values on them, price checking and how they relate to the invoice.
Sales delivery notes
Deliveries to customers, adding a customer from the header and picking from the catalogue.
Received products
The view by item: what came in, at what price, and how much it moved.
Transport invoices
The journey detail, the item lines, and when this type is the right one.
Tourism invoices
KTS code, check-in and the agency commission on travel accounts.
Customs documents (DUA)
Who is who on a customs document, the customs fields and the supplier's own invoice.
Receipts and simplified invoices
Which list they go in, VAT-inclusive prices, thermal paper and what they cost you.
Credit notes
How they are spotted, the sign on the amounts and reclassifying by hand.
Bespoke documents and forms
Training for your own paperwork, handwriting included.