Documentation/Checking the line items
Checking the line items
The lines are the other half of the document: what was bought, how much of it, at what price and with what discount. Price control, consolidation against delivery notes and the ERP send all rest on them.
Document › Items tab
What is checked here and what is not
| This section | The header section |
|---|---|
| Item, quantity, price, discounts | Issuer, recipient, dates, numbering |
| Units of measure and conversions | Net, taxes and document total |
| ERP codes and the line's nominal account | The document's nominal coding |
| Batch and expiry date | Payment method and due date |
How you know whether anything needs checking
As with the header, the signal is the status. The list has an item status column of its own, separate from the document's overall status, and the Review items sum check warns you when the lines do not add up to the net amount.
A document can have a clean header and lines that need a look, or the other way round. They are two different checks on the same document.
Corrections that are kept as a rule
Several of the corrections in this section do not stop at the document: they stay attached to the supplier or the item and apply to later documents. That is the case with misread columns, discounts, unit conversions and the agreed price.
How that works in general is in Correction rules.
Pages in this section
The item list
The columns, the totals bar and what each value shows.
Editing, adding and deleting lines
Editing straight on the table, saving together, and adding or removing lines.
The item codes
Supplier code, ERP reference, registration number and commodity code.
Fixing a column read wrongly
When the supplier puts the quantity, price or discount in the wrong column.
Discounts
The three discounts one after another, how they are worked out, and amount against percentage.
Units and conversion
The supplier's unit, the one you want, and the conversion factor.
Agreed price
Setting the price agreed with the supplier and what it recalculates.
Last price and price rise alerts
The alert levels and the movements that are not really rises.
Assigning the ERP item
Tying the line to the catalogue item, and what each destination insists on.
Account and VAT on the line
Where the VAT rate comes from and when you have to give the account.
Batch and expiry date
Where they are recorded, which types have them, and why the ERP insists on them.
Item status
Line statuses, the document's summary, and what stops the ERP send.