Documentation/ Document types/ Received products
Received products
The same data the other way up: one row per item line instead of one per document. It is the view that answers what you bought, from whom, how much of it and at what price, without opening a single document.
On this page
What this view is
In the menu it is Received products (delivery notes), at
/documents/albaranesgen. It is not a new document type: it is the same delivery notes shown a
different way, broken out by line.
A delivery note with twelve items gives this view twelve rows. Which lets you filter, sort and export by item, and that is how purchase control actually gets done.
Where it gets its data
Only from documents uploaded as delivery notes. A purchase invoice, however detailed, does not appear in this table. It is why an account that only handles invoices finds this view empty.
The columns
| Column | What is in it |
|---|---|
| Product | The item description as it appears on the document. |
| Code and ERP code | The supplier's reference and the reference in your management system. |
| Raw material and Family | How the item is classified in the product master. |
| Quantity and Unit | What was delivered, in the document's own unit. |
| Unit price and discounts | The terms on that line. |
| Amount | The line total. |
| Last price | The price on the previous delivery of the same item. |
| Change | The difference from that last price. |
| Price alert | A flag according to how big the change is and which way it went. |
| Supplier and date | Which document the line came from. |
| Item status | Whether the line passed its checks or needs a look. |
The header filters work here exactly as on the document lists, and the Excel export gives you one row per line.
Price movement
This is the feature that justifies the whole view. For every line, the system finds the price on the last time that item came in and works out the difference.
Sort by the change and you have, on one screen, everything that has gone up since the last delivery. Without this view that check means opening documents one at a time.
An item with nothing before it has nothing to compare against: the column says so rather than showing a change that is not real.
If all you have is invoices
When the supplier sends no delivery notes, or they never get uploaded, this view stays empty and you lose both the price checking and the tracking by item.
How to keep them:
- Upload the document as a delivery note, from the delivery notes list.
- Check it and approve it as normal.
- Copy or transfer it to an invoice for the accounting side.
Transferring and copying cost nothing from your plan, so it works out the same as uploading the document once.
What people use it for
| What you want | How |
|---|---|
| Spot this month's price rises | Filter by period and sort by the change. |
| See what you buy from one supplier | Filter by supplier. |
| Find every delivery of one item | Filter by product or by code. |
| Get ready for a negotiation | Export the period and compare prices item by item. |
| Find items with no classification | Filter on an empty family or raw material. |