Documentation/ Document types/ Transport invoices
Transport invoices
Carriage and haulage invoices have a shape of their own: as well as the usual lines they carry a journey breakdown, the trips that make up what you were charged.
On this page
The list
You find it under Documents → Purchases → Transport Invoices, at
/documents/facturasTransporte. Whether you have it depends on how the account is set up: if
carriage is not a cost you track separately, the type is usually left off and those invoices are treated as
expenses.
The trips tab
A transport invoice usually gathers several journeys made over the period. The document has a tab of its own for that breakdown, where each trip brings its own detail: which journey, the dates, the vehicle and the amount.
On this type it does the job the item lines do on a purchase invoice: the detail that lets you check what you were charged against what was actually done.
Trips and item lines
A transport invoice can have both at once: the trip breakdown and ordinary item lines. They are not alternatives. The trips describe the journeys; the lines describe what was charged, which can include surcharges, waiting time or extras.
Both blocks are pulled out and both show on the document.
Nominal coding
Like any document you receive, it carries a creditor account and a nominal account. Carriage usually goes to an account of its own, separate from the goods that were carried, so the logistics cost can be looked at on its own.
Sending it on
The ERP send handles the line-by-line detail, with whatever fields the destination insists on. The rules by document type and by destination are set out in the integrations section.
When to use this type
| Document | Type |
|---|---|
| A haulage firm's invoice for the month's carriage | Transport |
| A carrier's invoice with the journeys detailed | Transport |
| A goods invoice that includes a carriage charge | Purchase: the carriage is just another charge on the document |
| A one-off courier invoice | Expense, if carriage is not a cost you look at separately |