OCR programs offer the ability to digitize and transform documents into accessible and editable information, which helps reduce labor costs, minimize errors, and simplify approval processes.
For example, managing invoices and manually entering data into files are tedious and error-prone tasks in accounting departments, but thanks to OCR technology, these processes can be automated and streamlined.
In particular, accounting and tax agencies benefit from OCR systems since they handle large volumes of information on a daily basis, and these systems allow them to control and organize this information efficiently, which facilitates the work of employees and allows them to save more. of a time 80% compared to manual data entry.
In addition, this avoids the task of manually filling out accounting reports, and helps keep an accurate and up-to-date record of them.
OCR programs are versatile and useful tools. Its main objective is to extract and use the data from the scanned documents or images, allowing to access and edit the content of the original document with high precision and reliability. This is especially useful in automatic invoice posting.
An example of how these programs are useful is their ability to automatically detect information from a receipt, such as the date, the amount before and after taxes, the VAT rate, the form of payment, among others, and automatically process them in the accounting program.
Also, some OCR programs are based on artificial intelligence technology, with machine learning capabilities, and using the cloud to store the information.
OCR (Optical Character Recognition) technology offers several benefits for accounting consultancies, such as:
By digitizing and analyzing documents en masse, it is possible to automate accounting and data recording processes, reducing the margin of human error and improving the accuracy of the data. This in turn helps increase the efficiency and productivity of accounting consulting and reduce operating costs.
In addition, OCR technology allows greater data storage capacity and better accessibility to them, which facilitates decision-making and remote team collaboration.
The selection of the best OCR for your accounting or tax advice will depend on your needs and the number of documents to process. However, it is important to keep in mind some essential requirements to ensure efficient document management. These requirements are:
It is important to look for an OCR system that meets these requirements, since a system that is part of another accounting system usually does not have the necessary flexibility. Additionally, an OCR system that is more expensive than the activities performed by staff may not be commensurate with the cost savings any business seeks.
That is why it is important that the OCR system we choose is not only fast, easy, flexible, adaptable and really helps us save time, but ultimately helps us save costs significantly.
Do you want to know an OCR that meets all these requirements?
Dijit is an OCR software that meets all the necessary requirements for efficient document management. Being a tool in the cloud, it allows you to extract data from invoices, tickets, delivery notes, payroll and more in just seconds. In addition, it converts the data to Excel to import it into the accounting system and share it with clients. With a processing time of less than 4 seconds per document, a user-friendly interface, and quick and easy post-editing, Dijit.app is an excellent choice for saving time and cost in document management.
