Which OCR is best for your company?
Optical character recognition, better known by its acronym OCR (Optical Character Recognition), is a technology that has revolutionized the way companies manage and process information. But which OCR should you choose for your company? Before answering that question, it is important to understand what OCR is and why it is so important.
What is Optical Character Recognition (OCR)?
OCR is a process that converts text images into machine-readable text data. This means that if you scan a form or receipt, your computer saves the scan as an image file. However, you cannot use a text editor to edit, search, or count the words in the image file. This is where OCR comes in, converting the image into a text document with its contents as text data.
Why is OCR important?
Most business workflows involve receiving information from print media or scanned PDF documents. Printed forms, invoices, scanned legal documents, and printed contracts are an integral part of business processes. These large volumes of paperwork require a lot of time and space to store and manage. Although digital document management is advisable, digitizing documents presents challenges. The process requires manual intervention and can be tedious and time-consuming.
Furthermore, digitizing the content of documents creates image files with the text hidden inside. Text in images cannot be processed with word processing software in the same way as text documents. OCR technology solves this problem by converting text images into text data that can be analyzed by other business software. This way, you can use data to perform analysis, optimize operations, eliminate manual digitization, avoid paperwork, automate processes and improve productivity.
Which OCR should you choose?
There are several different types of OCR technologies available, each with their own advantages and disadvantages. Some companies may opt for simple optical character recognition software, which stores many text image patterns and many different fonts as templates. This type of software uses pattern matching algorithms to compare images of text, character by character, with its internal database.
Other companies may prefer intelligent optical character recognition software. These modern systems use advanced technology to read text like a human would. They use advanced methods that train machines to behave like humans by using machine learning.
A smart OCR
In addition to simple and intelligent software, there are also intelligent word recognition and optical mark recognition systems. The former work on the same principles as intelligent software but process entire images instead of individual characters. Optical mark recognition identifies logos, trademarks and other symbols on a document.
Choosing the right OCR can offer numerous benefits to your business. You can turn your existing and new documents into a database that you can easily query. You can also improve operational efficiency by automatically integrating document and digital workflows within your company.
Dijit.app: The perfect OCR solution for your company
If you are looking for a powerful and competitive solution to digitize and process business data, dijit.app could be the answer. dijit.app is a software (SaaS/B2B) associated with Open AI (creators of GPT chat) that uses intelligent OCR technology to digitize business documents such as received invoices, purchase orders, delivery notes, parts, manufacturing sheets and forms.
Dijit.app is distinguished by its accuracy thanks to its intelligent OCR technology and its integration with OpenAI. It also offers unprecedented speed and ease. It is the most powerful tool on the market for the digitization and automatic processing of textual content contained in business documents.
So, if you are wondering “which OCR should I choose?”, consider Dijit.app as a viable option. It will not only provide you with an efficient solution to digitize your business documents but will also help you improve overall productivity thanks to its ability to analyze textual data.
If you are looking for a solution that will free your accounting department from repetitive and daunting work, look no further. Get in touch with us by filling out the demo form below or contact us today.