A reference to the fields on the General tab. Not all of them appear on every
document: the record fits itself to the type and to how the account is set up.
The issuer's registered name, as read off the document.
Supplier tax number
The issuer's tax reference. Required.
Trading name
Another name the issuer goes by.
Supplier (from the records)
The master record the document has been tied to.
Supplier reference
The supplier's code in your management system.
Address and postcode
The issuer's address.
If the issuer has not been identified properly, the right fix is not to retype the field but to
create a correction rule that holds for
future documents too.
Recipient
Buyer or recipient
Who the document is addressed to. Required.
Buyer's tax number
Their tax reference. Required.
On sales invoices the recipient is the customer, and the label changes to match.
Identification and dates
Document number
The issuer's own numbering. Required.
Order number
The order the document came from.
Document date
The one on the paper. It decides the accounting period.
Delivery date
On delivery notes, when the goods were delivered.
Delivery
Delivery address and postcode
Where it was delivered, if that differs from the registered address.
Parcels
Number of packages.
Carriage
Carriage charged within the document.
Amounts
Field
What is in it
Net amount
The amount the taxes are worked out on.
Total discount
A discount taken off the document as a whole. It does not show on delivery notes, where the discount sits on the line.
Extra charges
Amounts added that are not goods.
Total VAT
The tax amounts added up.
Total
What the document comes to.
How these relate to each other is what the checks test: net plus taxes has to come to the total, and the lines
have to add up to the net.
Taxes and withholding
VAT rate and VAT amount
The rate applied and what it comes to, for each rate on the document.
VAT included
A flag saying the tax is inside the total rather than broken out.
Included VAT rate
The rate used to work the net out when the flag above is set.
Equivalence surcharge, with its rate and amount
The surcharge that applies to certain retailers.
Withholding rate and withholding
Tax held back.
IRPF rate and IRPF
Spanish income tax withheld, common on professional services and rent.
Payment
Payment method
What was agreed.
Payment terms
The term that applies, which sets the due date.
Payment date
The due date, read or worked out.
Settled in cash
Flags the documents paid or received on the spot, which need a bank account.
Nominal coding
Supplier or customer account
The other party, depending on the document type.
Expense or income account
The nature of it. On sales invoices you get the income one.
VAT sub-account
Where the tax is posted.
Withholding account
The account for tax held back.
They are filled in automatically from your history and can be edited. You can create a new nominal account from
the record itself if the one you need does not exist.
Other fields
Project
Charging it to a site, a department or a client.
Cost centre
Analytical classification.
Purchase order
The link to the order it came from.
Additional information
Free text held against the document.
Required fields left empty trigger the missing-fields status, and are highlighted on the record. On documents
that never carry them, receipts and simplified invoices, what is missing is missing from the original, not from the
reading.
