Documentation/ Working with documents/ Due dates and payments
Due dates and payment status
The Due date column says when each document falls due and where it stands against that date. It lets you pick out at a glance what is overdue and what is due in the next few days, without leaving the list.
On this page
What the column shows
| What it says | What it means |
|---|---|
| Overdue by N days | The due date has passed and the document is not marked as paid. |
| Due today | It falls due today. |
| Due on [date] | Falls due in the future. |
| Paid · was due on [date] | The document is marked as paid; the date it was due is kept. |
| No due date | No date could be worked out. |
Dates are shown in the time zone set on the device.
Where the date comes from
The due date is not always printed on the document. The system works it out and records where it came from, which is what tells you whether to trust it or go and look:
| Where from | What it means | How much to trust it |
|---|---|---|
| Read off the invoice | The document stated its due date. | High: it came from the document itself. |
| The document's payment terms | Worked out from the terms printed on the document. | High. |
| The supplier's payment terms | The document carried no terms, so the ones on the supplier record were used. | As good as that record is. |
| Planned payment date | A date set in the payment planning. | Whatever was set. |
When a due date looks wrong, the first thing to look at is where it came from: if it came from the supplier's terms, you fix it on the supplier record and not document by document.
Documents with no due date
A document shows no date when it does not state one and there are no payment terms to apply either, not on the document and not on the supplier record.
The lasting way to settle it is to set the payment terms on the supplier record: from then on, that supplier's documents get a due date worked out for them.
Marking something paid
The payment status sits on the document. A document marked as paid stops showing as overdue and keeps a note of the date it was due.
Dijit.app does not make payments and does not talk to your bank: it records where things stand, for your own tracking and for passing on to your management system.
The supplier's payment terms
Each supplier record takes a payment method and a term. Those are what the system falls back on when the document brings none of its own.
Keeping them current has a direct effect: fewer documents with no due date, and no setting dates one at a time.
Using it day to day
- Filter by due date to pull out what is overdue and what is close.
- Check where the date came from on anything that looks wrong.
- Fix it on the supplier record when the same error shows on all their documents, rather than fixing each one.
- Mark the paid ones, so they stop showing as overdue.