How to capture delivery note detail lines accurately
Transform your document management by automatically extracting every detail line from your delivery notes. Digitize, identify, and process products, quantities, and prices without errors, integrating the data directly into your management systems.
Discover with Dijit.app how to capture delivery note detail lines with advanced recognition technology. Our specialized system automatically identifies and extracts each element from your delivery notes: references, descriptions, quantities, unit prices, and totals, allowing you to integrate this data directly into your ERP or management system without manual intervention.
With our AI and OCR technology specialized in commercial documents, we are revolutionizing the way to capture delivery note detail lines. The system recognizes the tabular structure of the documents and separates each line as an independent entity, maintaining the relationships between products, quantities, and prices. This completely eliminates manual transcription errors and reduces processing time by 98%, allowing you to focus on the strategic management of your business.
View pricingAdvanced technology to capture delivery note line items
Capturing delivery note line items is a fundamental process for efficient supply chain management in companies across various sectors. These lines contain critical information about products, quantities, prices, discounts, and other essential data that must be processed with absolute precision to ensure the integrity of inventory records and consistency in accounting systems.
AI-based technologies for capturing delivery note line items represent a qualitative leap over traditional methods, making it possible to automatically identify and extract each element of the line items, even in documents with complex or inconsistent formats, drastically reducing processing time and errors associated with manual data entry.
OCR: Basic extraction of delivery note line items
Optical character recognition (OCR) provides initial capabilities for capturing delivery note line items, but with significant limitations:
- Basic text recognition in tabulated delivery note lines
- Detection of characters and numbers in standard formats with variable accuracy
- Processing of line items in well-structured documents with good print quality
- Simple identification of elements such as codes, descriptions, and quantities when they are clearly separated
- Data capture without contextual interpretation or validation of the extracted information
While conventional OCR makes it possible to digitize the textual information in delivery note line items, it has major shortcomings when it comes to correctly structuring the data and understanding the relationships between the different fields that make up each line of the commercial document.
Date: 15/04/2025
Supplier: Suministros Técnicos, S.L.
Line items:
ACT-1050 | Hex bolt M8x40 | 200 units | €0.15/unit
ACT-2150 | Flat washer M8 | 200 units | €0.05/unit
ACT-3275 | Self-locking nut M8 | 200 units | €0.08/unit
ACT-4390 | Standard assembly kit | 10 units | €12.50/unit
Total lines: 4
Intelligent extraction: Automating line-item capture
Artificial intelligence technology far surpasses traditional OCR in its ability to capture delivery note line items with accuracy and reliability:
- Contextual recognition of each component in the line items (references, descriptions, quantities, prices, discounts)
- Intelligent identification of the tabular structure even when it varies across different delivery notes
- Accurate extraction of line items in documents with variable formats, overlapping columns, or poor quality
- Automatic validation of consistency between quantities, unit prices, and calculated amounts
- Detection of line items that include batches, expiration dates, or specific product characteristics
With Dijit.app you can capture delivery note line items using intelligent technology that automatically identifies, extracts, and structures each element, making direct integration with ERP systems, inventory management applications, or data analytics platforms easier to optimize your entire business value chain.
Why capture delivery note line items?
Benefits of using Dijit.app
Data accuracy and reliability
Manual entry of delivery note line items is one of the main sources of errors in business management. Dijit.app revolutionizes this process by capturing delivery note line items with accuracy above 99%. Our artificial intelligence technology recognizes every element of the delivery note, from product codes and descriptions to quantities, unit prices, and applied discounts, ensuring exact transcription without human intervention.
Dijit.app’s advanced OCR technology makes it possible to identify and process more than 200 different delivery note formats used by different suppliers. The system automatically adapts to the specifics of each document, even recognizing delivery notes with complex structures or handwritten data. This ability to capture delivery note line items with complete reliability eliminates discrepancies between what was received and what was recorded, providing a flawless database for decision-making.
Accounting process automation
Dijit.app radically transforms workflows by capturing delivery note line items and integrating them automatically with enterprise management systems. Our solution completely eliminates the need for manual transcription, automatically creating accounting entries, updating inventories, and generating payment orders synchronized with each supplier’s specific terms. This intelligent processing reduces the time spent on delivery note-related administrative tasks by 92%.
The platform includes an intelligent validation system that compares captured line items with the original orders, automatically identifying discrepancies in quantities, prices, or products. Every time the system captures delivery note line items, it applies custom validation rules that detect possible errors or anomalies, such as duplicates, unordered products, or significant price variations, alerting managers only when intervention is required.
Advanced purchasing analytics
Dijit.app’s ability to capture delivery note line items with pinpoint accuracy makes it possible to create a structured database that completely transforms visibility into purchasing behavior. Our technology automatically extracts key metrics such as supplier price trends, delivery frequency, deviations from agreed terms, and on-time performance. This detailed information makes it possible to identify trends, negotiate better terms, and optimize the procurement strategy.
The analytics dashboard processes millions of delivery note lines to generate custom reports that identify savings opportunities. By systematically capturing delivery note line items, a complete historical record is created that makes it possible to compare behavior across different suppliers, detect seasonal price variations, and analyze the evolution of commercial terms, providing objective data for strategic decision-making.
Full integration with your digital ecosystem
The Dijit.app solution for capturing delivery note line items integrates seamlessly with more than 50 enterprise management systems, including SAP, Microsoft Dynamics, Oracle NetSuite, Sage, and custom solutions. Our API-first architecture enables bidirectional communication that synchronizes product catalogs, commercial terms, and organizational structures, ensuring that captured information is automatically incorporated into all relevant systems.
Our platform for capturing delivery note line items adapts to any workload thanks to its scalable cloud-based architecture. From small businesses processing dozens of delivery notes per week to large corporations with thousands of documents per day, the system maintains optimal performance and consistent response times, scaling automatically according to current needs.
Steps to accurately capture delivery note detail lines using Dijit.app
Discover how to automate the entire process of capturing delivery note detail lines, from document intake to integration with your management systems, eliminating errors, reducing processing times, and maximizing the accuracy of your data.
Delivery note digitization
The first step to capture delivery note detail lines is to digitize physical documents through multiple options tailored to each workflow. Dijit.app enables delivery note digitization through its mobile app with real-time recognition, via bulk scanning systems for high volumes, or directly through integration with providers that send electronic delivery notes in PDF, XML, or EDI format.
The platform is optimized to capture all types of delivery notes with maximum accuracy, including complex formats with multiple pages, dense product tables, or documents with suboptimal quality. The digitization system preserves all key elements needed to capture delivery note detail lines accurately, applying automatic corrections to improve the readability of blurry text, aligning skewed documents, and optimizing contrast to facilitate subsequent extraction.
Line identification and recognition
Once the delivery note has been digitized, Dijit.app uses advanced OCR technology combined with machine learning algorithms to capture delivery note detail lines accurately. The system has been trained on millions of delivery notes to automatically recognize the specific tabular structure where products are located, identifying each line as an independent unit and distinguishing it from headers, totals, and other sections of the document.
Dijit's proprietary technology makes it possible to capture delivery note detail lines even in non-standardized formats, detecting patterns and relationships between elements that make it possible to distinguish product codes, descriptions, quantities, unit prices, discounts, amounts, and other sector-specific fields. This contextual recognition capability is crucial in complex delivery notes where information may be distributed across multiple columns or follow unconventional formats.