AI and OCR for Alba IBS: Automate 100% of Your Invoices
Digitize invoices and expenses with Dijit.app. Native AI and OCR integration that eliminates errors and manual work in your ERP through XML transfer.
Connect with your management software through XML transfer
The integration between Dijit.app and Alba IBS is a complete solution for companies looking to fully automate the document flow from receipt to final posting in the management system. This connection uses the XML standard to ensure structured, accurate, and compatible transfer of all business information.
What is Alba IBS?
Alba IBS is a widely used business management software (ERP) in Spain, especially valued by distribution, retail, services, and small and medium-sized industrial companies. With decades of market presence, Alba IBS offers an all-in-one solution ranging from sales and financial management to warehouse control, purchasing, and production.
Its flexibility and ability to adapt to different sectors make it a trusted tool for thousands of companies.
The advantage of integration through XML and AI and OCR for Alba IBS
Alba IBS uses XML files as the standard format for exchanging information with external systems. This structured format makes it possible to transfer complex data in an organized, accurate way without information loss. Dijit.app integration with Alba IBS leverages this capability to automatically generate XML files containing all the data from your processed documents, ready to be imported into your management system with a single click.
Modules Covered by AI and OCR for Alba IBS
Dijit.app integrates with Alba IBS the essential modules of the full purchasing, expenses, and goods receipt cycle
Purchase Invoices
Automate the full processing of supplier invoices, generating XML files with all the information. The generated XML keeps the exact structure that Alba IBS expects.
Expenses and Receipts
Manage receipts, simplified invoices, and expense receipts. The XML includes expense categorization, cost center, and all the information needed for correct allocation.
Purchase Orders
Allows you to synchronize issued purchase orders with the documents later received, enabling automatic validations.
Goods Receipt Notes
Registers goods receipts in the warehouse through XML files that automatically update inventory in Alba IBS.
Credit and Corrective Notes
Processes credit notes, generating XML with references to the original invoices and the corresponding adjustments.
Professional Services Invoices
Manages service invoices, correctly including personal income tax withholdings and their allocation to cost centers.
Bidirectional Master Data Synchronization
One of the most powerful features of the integration is the continuous synchronization of catalogs between both systems, making AI and OCR for Alba IBS the key to your accuracy.
Supplier Catalog
Suppliers registered in Alba IBS are automatically synchronized with Dijit.app. This allows the system to automatically identify a known supplier when an invoice arrives and use the correct master data.
Item and Reference Catalog
The heart of any effective integration is the correct recognition of products and services. Dijit.app synchronizes your full item catalog from Alba IBS and compares the references appearing in the document with your catalog.
The Step-by-Step Integration Process
From document receipt to accounting entry in Alba IBS, with no manual intervention.
Intelligent receipt and digitization
Documents arrive in Dijit.app through various channels. Artificial intelligence processes each document, automatically identifying its type and structure, thanks to AI and OCR for Alba IBS.
Advanced data extraction
State-of-the-art OCR technology extracts all relevant fields, including all detail lines (references, quantities, prices), ensuring maximum accuracy.
Validation with Alba IBS master data
Dijit.app validates the extracted information by comparing it with synchronized master data. It automatically identifies suppliers, verifies item references, and detects any anomaly that requires review.
Enrichment and matching
If the document corresponds to a purchase order, Dijit.app automatically identifies it and prepares the XML with the correct linkage. This allows Alba IBS to update the order status and maintain full traceability.
Structured XML file generation
Once validated and enriched, Dijit.app generates a perfectly structured XML file following Alba IBS specifications. This XML contains all the information in the exact format your system requires.
Automatic transfer and import
The XML file is automatically transferred or made available for import into Alba IBS. Alba IBS processes the XML and incorporates the information into the corresponding modules, updating accounting and inventory.
Confirmation and traceability
Once imported, the registration is confirmed in Dijit.app, maintaining full traceability. Each document remains linked to its accounting entry, making auditing easier.
Advantages of the XML Format in the Integration
Using XML together with AI and OCR for Alba IBS offers direct benefits
Robust and unambiguous structure
The XML format eliminates any ambiguity in data interpretation, ensuring that information is transferred exactly as it should be processed.
Handling complex information
The XML format makes it possible to represent the full complexity of documents (multiple VAT types, withholdings, discounts) in an organized and accurate way.
Automatic validation
XML files can be automatically validated against predefined schemas before import, detecting errors before they reach Alba IBS.
Traceability and auditing
Every generated XML file is recorded and can be consulted at any time, facilitating auditing and internal control processes.
Flexibility and Customization
Every company has its own way of using Alba IBS and its own information capture needs. Dijit.app integration is configured according to your specific requirements:
- Customize which document fields map to which fields in Alba IBS
- Define specific validation rules for your business
- Set approval workflows before generating the final XML
- Configure the XML structure according to your installation customizations
- Determine which documents require manual review and which are processed automatically
The Final Impact on Your Operations
Real metrics that transform your company’s document management from day one
Drastic time reduction
What used to take 5-10 minutes per invoice now happens in seconds
Error elimination
Human errors when typing figures or codes disappear completely
Financial visibility
Your accounting is always up to date with accurate, real-time information
Better inventory control
Goods receipt notes update stock immediately
Regulatory compliance
All tax information is recorded correctly and automatically
Your information, always protected
Our intelligent processing software meets the highest European security standards. Your data never leaves the EU.
We guarantee privacy: we do not share your company’s data with AI models.
Microsoft Partner Certified
Impenetrable cloud security infrastructure with official Microsoft certification.
Security and CertificationsAzure Data Base — EU
Your data always safe in Azure’s European databases. GDPR privacy guaranteed.
Data privacyEnd-to-end encryption
Documents encrypted in transit and at rest. Access with multi-factor authentication and role-based permissions.
TLS 1.3 EncryptionGDPR compliance
Configurable retention policies, right to be forgotten, and full access traceability.
GDPR CompliantAvailable integrations
Our automation system integrates natively with the leading ERPs and business software.
More than 15,000 satisfied users
Thousands of hours of manual work saved thanks to our intelligent extraction platform specialized by sector.
- Differentiated VAT and surcharges
- Personal income tax and other taxes
- Invoice detection
- Automatic account assignment
- Full purchase list
- Batch and expiration date
- Price control
- POS integration
- Special site delivery notes
- Work reports
- Site code capture
- ERP integration
- Origin and destination capture
- Services, freight, and insurance
- Carrier license plate
- ERP integration
- Check-in/check-out detection
- Passenger name and codes
- Commission detection
- Excel download
- Production reports
- Full purchase list
- Price control
- ERP integration
- Header and VAT capture
- Receipt reading
- Purchase list
- Duplicate detection
- Sales delivery notes
- Consolidation with orders
- Price control
- ERP integration
Types of documents we process
Our digitization tool recognizes and processes all types of business documents.
Try our technology for free
Digitize and process your received invoices and delivery notes with the most advanced AI on the market. No implementation costs or lock-in.
Why digitize documents with Dijit.app?
Compare the results of working with and without an intelligent extraction software in your company.
Frequently asked questions
Everything you need to know about our automated data processing solution and the integration with Alba IBS.