The words used in the application and in this documentation, with the meaning
they carry in Dijit.app. Some are everyday trade terms; others stand for something specific
here and are worth pinning down. Where a document is particular to Spain, the Spanish name is
given too, because that is what you will see printed on it.
Document types
Delivery note(albarán)
The document that travels with the goods and proves they were delivered. It lists what was supplied; the value may be missing or not yet final.
Purchase delivery note
A delivery note raised by the supplier and received by your company.
Sales delivery note
A delivery note your company raises and hands to the client.
Purchase invoice
An invoice received from a supplier for goods or a service.
Expense invoice
An invoice for utilities, services, rent and overheads. It has a list of its own because it is coded differently.
Sales invoice
An invoice your company raises. Dijit.app reads it but does not produce it.
Credit note
A document that corrects or cancels amounts on an earlier one. Its values are held as negatives.
DUA
The single administrative document used for customs on imports. The issuer is the customs agent, not the overseas seller.
Processing
OCR
Optical character recognition: turning the image of a document into text a computer can work with.
Process
To put a document through reading, extraction and checking. This is the step that uses up your plan.
Credit
The unit your plan is counted in. One credit is one page processed on a business account, and one invoice on an accountancy practice account.
Status
A label summing up how the checks went on a document, and pointing at the one that came back inconclusive.
Approve
To sign a document off. Nothing goes to the ERP until it has been approved.
Merge
To bring several files or loose pages together as one document.
Split
To undo a merge and put each part back as a document in its own right.
Consolidate
To tie an invoice to the delivery notes behind it, so you can check item by item that what you were billed for is what arrived.
Move
To change a document's type, which sends it to another list.
Copy
To create a copy of the document under another type, keeping the original where it is.
Source
How the document got in: uploaded by hand, by email, through the API, copied or moved.
What is on a document
Header
The document's general data: issuer, recipient, dates, numbers, net amounts, taxes and totals.
Lines, or items
The detail: item, quantity, unit price, discounts and the tax on each line.
Issuer
Whoever raised the document. On a purchase invoice, the supplier.
Recipient
Whoever received it. On a purchase invoice, your own company.
Correction rule
What the system remembers when you correct a value, and applies to later documents from the same supplier.
Agreed price
The price settled with a supplier for an item, which the system uses even when the document says something else.
Conversion factor
The number that turns the supplier's unit of measure into yours. A case of 24 has a factor of 24.
Master records and catalogues
Master record
A table that fills itself from the data read off the documents you process. There is a supplier master, a client master and a product master.
Catalogue
A table you supply yourself, with your own data. It does not come from the documents.
Recipe costing(escandallo)
The cost of a finished product broken down into the cost of what goes into it, kept up to date with your buying prices.
Sub-recipe
A recipe costing used as an ingredient of another one.
A master record is not a catalogue. The master is built from what the
system reads off your documents; the catalogue is what you provide. Mixing the two up is the
usual reason an item or a supplier cannot be found.
Your organisation and your account
ERP
The management system the processed data is sent to.
Project
A way of grouping documents so that spend lands against a site, a department, a shop or a client.
Workspace
The working space belonging to one company. A practice has one workspace per client and switches between them.
Group company
A company that shares its plan and allowance with a parent company, which administers both.
Plan
What you have subscribed to: monthly processing volume, number of users and which features are switched on.
VAT(IVA)
Value added tax. Input VAT is the VAT on what you buy; output VAT is the VAT on what you sell.
Equivalence surcharge(recargo de equivalencia)
An extra Spanish VAT charge that applies to certain retailers. It is read off the document and kept separate from VAT.
Withholding tax(IRPF)
Tax held back on an invoice, typical of professional services in Spain, and shown as a deduction from the total.
Chart of accounts
The list of nominal accounts a document can be coded to.
