Documentation/ Reading correction rules/ Cleaning up the item description
Cleaning up the item description
Text that does not belong is taken into the item's description: legal notices printed in the margin, section markers or the item's own code.
On this page
Symptoms in the documents
- Descriptions that include a whole paragraph before or after the item's name.
- The item code inside the description instead of in its own column.
- The catalogue builds up separate items that correspond to the same product.
How the rule works
The rule holds the format of that supplier's code, for instance eight consecutive digits. With that format it removes the text before the code, moves the code to its own column and leaves the description clean. It can also remove particular text that always appears at the end of the description.
Documents the rule applies to
The rule applies to documents processed after it is switched on. Documents already loaded are not changed: to put those right they have to be processed again or edited by hand.
How to request a correction rule
Rules are created by talking to Dijit IA. Two things are needed:
- The reference of a document where the error shows, the number in the list's ID column. The rule is built from that document, which has to belong to your company and have its supplier identified.
- The wrong figure and the right one, stating the line and the field. A precise description saves the back and forth: "the quantity is saved as 0 on every line and should be taken from the units column" works; "it does not read it properly" does not.
Dijit IA creates the rule for your company and says in the conversation what it has done. A document belonging to another company on the account cannot be used to create one.
Afterwards, check the result on that supplier's next documents. A rule that cannot find the figure leaves the document unchanged, so the risk is not that it fails: it is that it gets something wrong.