Documentation/ Reading correction rules/ Correcting prices given per box or in multiples
Correcting prices given per box or in multiples
The supplier prices by the box or in multiples of units, while the quantity is saved in units. As a result, quantity times price does not match the printed amount.
On this page
Symptoms in the documents
- Quantity times price does not give the line's amount.
- The difference is always the same multiple: a hundred, a thousand, or the units a box holds.
- The supplier's documents are flagged for checking totals as a matter of course.
How the rule works
The rule allows two ways of calculating:
| Situation | Calculation the rule applies |
|---|---|
| The line differs from the amount by an exact multiple | Divides the price by that multiple. Where the difference is not exact, it does not change the line. |
| The document prices by the box and the quantity is in units | Works the price out from the amount, dividing it by the units and allowing for the line's discount. |
An example of the first: a line of 100 units with a price of 14.40 and an amount of 14.40. The price was given per hundred units; dividing it makes the line add up.
Limits of the rule
- The rule does not change the amount. The amount is the reference figure; what is adjusted is the price.
- Where the line already adds up, the rule does not act.
- Where the amount or the units are missing, the rule stops instead of calculating a price.
Documents the rule applies to
The rule applies to documents processed after it is switched on. Documents already loaded are not changed: to put those right they have to be processed again or edited by hand.
How to request a correction rule
Rules are created by talking to Dijit IA. Two things are needed:
- The reference of a document where the error shows, the number in the list's ID column. The rule is built from that document, which has to belong to your company and have its supplier identified.
- The wrong figure and the right one, stating the line and the field. A precise description saves the back and forth: "the quantity is saved as 0 on every line and should be taken from the units column" works; "it does not read it properly" does not.
Dijit IA creates the rule for your company and says in the conversation what it has done. A document belonging to another company on the account cannot be used to create one.
Afterwards, check the result on that supplier's next documents. A rule that cannot find the figure leaves the document unchanged, so the risk is not that it fails: it is that it gets something wrong.